Registration Required to Access Platform Services
You may freely review this policy — it is publicly available. However, to use any platform service — purchase order funding, document submission, or disbursement tracking — you must complete the Supplier Onboarding process and pass FICA compliance verification.
New Smartfin (Pty) Ltd (NCRCP20242) charges a single flat vetting fee per purchase order. There are no platform margins, transaction fees, or recurring subscriptions. Vetting fees are earned upon initiation of verification and are non-refundable. Full details are in the Pricing & Fee Disclosure section below.
These Terms of Use ("Terms") constitute a legally binding agreement between you ("User", "you", "your") and New Smartfin (Pty) Ltd (NCRCP20242) ("Company", "we", "our", "us") governing your access to and use of the New Smartfin platform, website, and related data audit services (collectively, the "Platform").
⚠️ BY ACCESSING OR USING THE PLATFORM, YOU ACKNOWLEDGE THAT YOU HAVE READ, UNDERSTOOD, AND AGREE TO BE BOUND BY THESE TERMS AND OUR PRIVACY POLICY. IF YOU DO NOT AGREE, DO NOT USE THIS PLATFORM.
While our governance and compliance policies are publicly available for review without an account, access to B2B profile preparation services requires a registered, verified corporate account. Unregistered visitors may browse public policy documentation but cannot initiate vetting files or submit purchase orders for verification workflows.
To register: Visit newsmartfin.com or begin the Supplier Onboarding process directly. All corporate accounts must complete FICA and CSD validation checks before any vetting ticket can be created.
To register and utilize our data compilation tools, your enterprise must provide accurate information across the following categories, in full alignment with statutory compliance mandates:
Identity & Representative Personal Details
Full names, South African identity numbers, and contact details for representative FICA auditing
Business & CIPC Corporate Alignment
Active CIPC company registration number, legal corporate name, principal business address, and director logs
Financial Tracking & Banking Rails
Valid commercial bank account details and bank confirmation records for transactional settlement validation
FICA Compliance Document Dossier
Digital upload of physical company docs, SARS Tax Compliance Status (TCS) PIN, and Central Supplier Database (CSD) profiles
Official Point of Contact Channels
Corporate email and secure phone numbers for system dispatch logs
Security & Device Observability Logs
Immutable capturing of IP addresses, session data, and device types to populate system fraud audit trails
To submit commercial purchase orders for preparation and vetting, your enterprise must meet these criteria:
- Hold valid, binding operational competence under South African corporate law
- Be an active, registered South African corporate entity (Pty Ltd, Partnership, or legally documented Sole Proprietor)
- Maintain an active, fully compliant profile on the National Treasury's Central Supplier Database (CSD)
- Provide fully transparent and current data sets during the 7-Gate verification process
- Maintain a valid, active commercial bank account with an authorised South African banking institution
- Possess a verifiable, authentic government or institutional Purchase Order (PO) document
New Smartfin reserves the right to terminate or pause platform service delivery for any profile failing to clear automated CIPC, SARS, or PEP sanctions queries.
By using the Platform to package business portfolios for funding, you agree to comply with:
- National Credit Act (NCA): Ensuring all fee generation and pre-agreement parameters follow NCR schedules (NCRCP20242)
- Financial Intelligence Centre Act (FICA): Completing all mandatory KYB identity verification routines to eliminate third-party fraud risk
- Protection of Personal Information Act (POPIA): Enforcing strict row-level encryption thresholds for all private business documentation
- Consumer Protection Act (CPA): Applying fair, transparent transactional disclosures to all enterprise dashboard metrics
- Companies Act & Income Tax Act: Maintaining clean corporate standings and active SARS tax compliance parameters
- Public Finance Management Act (PFMA): Execution of perfected cessions completely aligned with National Treasury Circulars
- Electronic Communications and Transactions Act (ECT Act 25 of 2002): Recognising the legal validity of electronic communications, data messages, and electronic signatures used on the Platform
In line with the Electronic Communications and Transactions Act (ECT Act 25 of 2002), any communication you exchange with us electronically — including email, in-platform messages, and WhatsApp conversations — is not without legal force merely because it is in electronic form. Such communications may constitute a legally binding agreement or instruction, and may be admitted as evidence in any legal, arbitration, or dispute resolution proceedings, including to prove instructions given, approvals granted, or terms agreed to.
We may retain records of these communications as part of our compliance and audit obligations. You should treat all electronic exchanges with New Smartfin with the same care and seriousness as a signed paper document.
New Smartfin charges a single flat vetting fee per purchase order to cover the technical assessment and preparation of your corporate dossier. There are no platform margins, transaction fees, or recurring subscriptions — just one upfront fee based on your PO value. All fees are disclosed in alignment with the National Credit Act (NCA) Section 101.
Vetting Fee Calculator
Vetting Fee Tiers (per Purchase Order) · R150 – R6000
| Tier | PO Value Range (ZAR) | Vetting Fee (ZAR) |
|---|---|---|
| Micro | R0 – R50k | R 150 |
| Small | R50k – R100k | R 350 |
| Small-Mid | R100k – R250k | R 750 |
| Mid | R250k – R500k | R 1,500 |
| Mid-Large | R500k – R1000k | R 2,500 |
| Large | R1000k – R2500k | R 4,000 |
| Mega | R2500k+ | R 6,000 |
The fee is calculated from the PO face value at submission. Vetting fees are earned upon initiation of verification and are non-refundable.
Funding Terms
- Interest: A fixed interest fee of 15% (public sector) or 20% (corporate sector) applies per transaction, as disclosed in the NCA Form 20/20.1 pre-agreement quotation (NCA §101)
- Initiation Fee: Capped per NCA Section 101 — included in the pre-agreement quotation
- Service Fee: R69 per month maximum (NCA compliant) — included in the pre-agreement quotation
An NCA Form 20/20.1 pre-agreement quotation is auto-generated with a 5-day binding expiry period and signed by Charles Muedi (Director), NCRCP20242. All amounts are in South African Rand (ZAR).